PRIVATE PRACTICE - AC25 - From Scrambling to Strategic: Building a Therapist Recruitment Pipeline
Recorded On: 11/12/2025
.1 CEUs/ 1.0 Contact Hours
Course Level: Intermediate
In the current landscape of therapist shortages, private practice owners face growing challenges to attract and hire top talent. This session is designed to equip you with actionable strategies to operationalize a proactive and intentional hiring funnel, ensuring your clinic not only survives but thrives. While much attention is given to optimizing the patient experience—through exceptional customer service, outcome measures, and satisfaction scores—this session emphasizes the importance of applying the same level of intentionality to the candidate experience. You’ll learn how to implement a consistent, strategic approach to talent acquisition and discover how to effectively leverage internal resources to build a robust and dynamic hiring pipeline.
Key takeaways:
1. Crafting a forward-thinking hiring strategy to eliminate last-minute staffing crises.
2. How to optimize the interview process to enhance the candidate experience, including emphasizing swift follow-ups, transparent communication, and highlighting your clinic's unique strengths.
3. Explore effective sourcing strategies, including tracking student program data, conducting outreach campaigns, and leveraging staffing agencies.
4. Gain tools for building a comprehensive hiring funnel, such as internal referral programs, connections with university and alumni networks, and maximizing job board visibility.
5. Understand how to connect with candidates by recognizing their specific needs and goals, avoiding assumptions, and fostering genuine, meaningful communication.
Upon completion of this course, you will be able to:
- Design a proactive hiring strategy to prevent last-minute staffing shortages and maintain steady recruitment efforts.
- Create an interview process that enhances the candidate experience through prompt follow-ups, clear communication, and showcasing their clinic’s unique strengths.
- Implement sourcing tactics like leveraging referral programs, utilizing student program data, and optimizing job board visibility to attract top therapist talent.
- Connect with candidates effectively by understanding their specific needs, avoiding assumptions, and fostering genuine communication.
Rachel Grubb, PT, DPT
Senior Director of Talent
Therapy Partner Solutions
Rachel Grubb serves as the senior director of talent at Therapy Partner Solutions (TPS), where she has successfully built and scaled their internal talent department to meet the unique hiring needs of each private practice and contact location throughout multiple states. As a licensed physical therapist with a passion for private practice, Rachel leverages her extensive clinical background and experience as an educator at the University of Tennessee Chattanooga’s Doctor of Physical Therapy program to bridge the gap between clinicians and business operations.
Her success stems from her ability to adapt, operationalize, and standardize hiring processes across diverse clinic settings while addressing the unique challenges each practice faces. With a deep understanding of the next generation of therapists, Rachel combines her insight, practical experience, and passion for fostering clinician connections to drive sustainable growth for private practice owners.
Key:
Complete
Next
Failed
Available
Locked